Sharp MX-M850 Manual do Utilizador Página 523
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9
Automatic deletion of files
You can have document filing data in specified folders automatically deleted at regular intervals by specifying the folders
and the time. Periodic deletion of files stored in the machine helps to prevent the leaking of sensitive information and
frees space on the hard drive.
Every day, every week, or every month can be selected for the deletion cycle, and a time can be set for each selection.
For example, you can set file deletion to take place every week on Friday at 6:00 PM.
Automatic file deletion settings are configured in "Automatic Deletion of File Settings" in the system settings
(administrator).
To check the settings, print the following list in the system settings.
To check information on the deletion cycle: Print the "Administrator Settings List" in the system settings (administrator).
To check information on the folders selected for file deletion: Print the "Document Filing Folder List" in the system settings.
When "Automatic Deletion of File Settings" is enabled in the system settings (administrator), all files in the specified folders
will be deleted when the set time arrives. Take care not to store files that you wish to keep in folders specified for file deletion.
• System Settings: Document Filing Folder List
This shows a list of the folder names for document filing.
☞ User's Guide
• System Settings (Administrator): Automatic Deletion of File Settings
Configure settings for automatic deletion at regular intervals of files stored using the document filing function.
• System Settings (Administrator): Administrator Settings List
Use this to print a list of the administrator settings, including document filing settings.
- User's Guide 1
- TABLE OF CONTENTS 2
- ENTERING TEXT 3
- INSIDE AND CONNECTOR 8
- (2)(1) (3) (4) 9
- OPERATION PANEL 10
- ☞ [POWER SAVE] KEY (page 19) 11
- TOUCH PANEL 12
- Example 4 13
- Example: Address book screen 14
- SYSTEM BAR 15
- STATUS INDICATORS 17
- TURNING THE POWER ON AND OFF 18
- ENERGY SAVE FUNCTIONS 19
- [POWER SAVE] KEY 19
- USER AUTHENTICATION 20
- Select the user name 22
- Touch the [Password] key 23
- HOME SCREEN 25
- LOADING PAPER 26
- USEABLE PAPER 27
- Paper that cannot be used 28
- Non-recommended paper 28
- CHANGING THE PAPER SIZE 30
- Take out the tab paper guide 33
- Loading transparency film 34
- PERIPHERAL DEVICE TRAYS 35
- DEVICE TRAYS 36
- (MX-LCX4) 37
- Loading tab paper 39
- (MX-LCX5) 40
- Attach the guide to the tray 42
- (MX-LCX6) 43
- (MX-LCX3N) 44
- Changing the paper size 46
- Bypass tray paper settings 50
- Set the paper size 51
- Inserting paper 52
- Inserting tab paper 52
- Inserting transparency film 52
- Placing a thick book 56
- PERIPHERAL DEVICES 57
- OF THE PERIPHERAL DEVICE 59
- set of 60
- FOLDING UNIT 61
- INSERTER 62
- Loading paper 63
- Paper loading orientation 64
- MANUAL FINISHING MODE 65
- USING MANUAL FINISHING 66
- AND PUNCH FUNCTIONS) 69
- PAPER FOLDING FUNCTION 70
- ■ Paper Tray Settings 73
- ■ USB-Device Check 73
- TOTAL COUNT 74
- LIST PRINT (USER) 76
- PAPER TRAY SETTINGS 77
- Tray Settings 78
- Paper Tray Paper Type Size 79
- USB-DEVICE CHECK 81
- USER CONTROL 82
- ☞ USB-DEVICE CHECK (page 81) 90
- OTHER PROBLEMS 93
- Copier Guide 97
- ABOUT THIS MANUAL 100
- Icons used in the manuals 101
- BEFORE USING THE MACHINE 102
- AS A COPIER 102
- ☞ PAPER TRAYS (page 14) 103
- ☞ SPECIAL MODES (page 43) 103
- ☞ OUTPUT (page 34) 103
- Customizing displayed keys 104
- COPYING SEQUENCE 105
- ☞OFFSET FUNCTION (page 35) 106
- Offset Tray 106
- Start copying 107
- ORIGINALS 108
- PAPER TRAYS 110
- BASIC PROCEDURE FOR 111
- MAKING COPIES 111
- Press the [START] key ( ) 112
- Special Modes 114
- 2-Sided Copy 114
- MAKE 2-SIDED COPIES 115
- Check the paper to be used 116
- DOCUMENT GLASS 117
- (2) Touch the [OK] key 118
- Read-End 119
- IMAGE TYPE 120
- Changing the resolution 121
- REDUCTION/ENLARGEMENT/ZOOM 122
- Set the ratio 123
- Touch the [OK] key 124
- SEPARATELY (XY Zoom) 125
- ORIGINAL SIZES 126
- Enter the original size 127
- Touch the [Custom Size] key 127
- Store the original size 128
- SORT MODE 131
- GROUP MODE 131
- OFFSET FUNCTION 131
- FUNCTION 132
- Slant staple 133
- PUNCH FUNCTION 134
- Place the original 136
- Touch the [Paper Select] key 136
- (4~12 5/8) 137
- (5 1/2~18 1/2) 137
- Select the bypass tray 138
- SPECIAL MODES 139
- [OK] key and [Cancel] key 140
- ADDING MARGINS (Margin Shift) 141
- (2) Touch the [Erase] key 143
- Select the erase settings 144
- 11" x 17" 145
- Select Dual Page Copy 146
- Press the [START] key ( ) 146
- (Pamphlet Copy) 147
- Select cover settings 148
- COPYING A LARGE NUMBER OF 150
- ORIGINALS AT ONCE (Job Build) 150
- Touch the [Read-End] key 151
- Select tandem copy 152
- COVERS (Covers/Inserts) 155
- Select the special modes 156
- Touch the [Front Cover] key 156
- (Insert Settings) 159
- Select insert settings 160
- (1) (5)(2) 161
- (B) (C)(3) 161
- Touch the [Page Layout] key 163
- TRANSPARENCY FILM 166
- (Transparency Inserts) 166
- ONE SHEET (Multi Shot) 168
- Select book copy settings 171
- (Tab Copy) 174
- Set the tab width 175
- Load the tab paper 176
- SHEET OF PAPER (Card Shot) 177
- (1~8 1/2) 178
- COPIES (Stamp) 179
- Select the print position 180
- (3) Touch the [OK] key 181
- APR/04/2010 183
- STAMPING COPIES (Stamp) 185
- (Page Numbering) 187
- (1) Touch the [Manual] key 188
- Touch the [Recall] key 191
- Touch the [Store/Delete] key 193
- Touch the [Back] key 194
- [Image Edit] KEY 197
- Select Photo Repeat settings 199
- ☞ [Image Edit] KEY (page 101) 199
- Enlargement) 200
- (2) (A) (1)(3) 201
- Inch system 201
- B systemA system 201
- Select Mirror Image 203
- Bleed Copy) 204
- Select Centering 206
- To cancel centering 207
- Select B/W Reverse 208
- (Original Count) 209
- OKCancel 210
- 130 pages of original 210
- Copy the scanned data? 210
- Select Reverse Order 211
- (Mixed Size Original) 212
- 8-1/2" x 14" 213
- Select Slow Scan Mode 215
- CONVENIENT COPY FUNCTIONS 217
- PROOF COPY 218
- INTERRUPTING A COPY RUN 220
- (Interrupt copy) 220
- JOB STATUS SCREEN 221
- Delete the job? 223
- IN THE QUEUE 224
- Press the [#/P] key ( ) 226
- Touch the [Store/Delete] tab 226
- Touch a numeric key 226
- [OK] key 227
- TROUBLESHOOTING 228
- APPENDIX 231
- Cover copying condition 232
- Resulting copies 232
- Front cover Back cover 232
- 1st page 2nd page 3rd page 234
- SHARP ELECTRONICS CORPORATION 237
- Printer Guide 238
- CONTENTS 239
- PERFORMING PRINTING AT THE 240
- SYSTEM SETTINGS 240
- PRINTER DRIVER SPECIFICATIONS 240
- PRINTING FROM WINDOWS 244
- (1) Click the [Paper] tab 245
- (2) Select the paper size 245
- (3) Click the [OK] button 245
- SELECTING THE PAPER 246
- PRINTING WHEN THE USER 247
- VIEWING PRINTER DRIVER HELP 249
- SAVING FREQUENTLY USED PRINT 250
- SETTINGS 250
- Check and save the settings 251
- Click the [OK] button 251
- Start printing 251
- USING SAVED SETTINGS 252
- CHANGING THE PRINTER DRIVER 253
- DEFAULT SETTINGS 253
- [OK] button 254
- PRINTING FROM A MACINTOSH 255
- Mac OS 9 256
- PRINTING 257
- Select print settings 259
- Click the [Print] button 259
- (2) Click the [Print] button 262
- FREQUENTLY USED FUNCTIONS 264
- Macintosh 265
- (2) (3) (4) 267
- Staple function 269
- Punch function 269
- (3) (2)(1) 270
- CONVENIENT PRINTING 271
- FUNCTIONS 271
- ORIENTATION OF THE IMAGE 275
- (Zoom/XY-Zoom) 276
- IMAGE ADJUSTMENT FUNCTION 279
- ABCD ABCD 280
- (Watermark) 281
- (Image Stamp) 282
- (1) Click the [Advanced] tab 283
- (2) Click the [Edit] button 283
- (3) Create an overlay file 283
- (2) Select the overlay file 283
- PRINT FUNCTIONS FOR SPECIAL 284
- PURPOSES 284
- (1) Select [Paper Feed] 285
- (1) Select [General] 285
- (Tab Printing) 288
- [Settings] button 290
- PRINTING (Paper Fold Print) 291
- (Reverse Order Print) 292
- CONVENIENT PRINTER FUNCTIONS 294
- SAVING AND USING PRINT FILES 295
- (Retention/Document Filing) 295
- User Name and Job Name 296
- (1) Select [Job Handling] 297
- Access the FTP server 299
- Print the selected file 300
- Access the USB memory device 300
- (1) Select print conditions 301
- (2) Touch the [Print] key 301
- PRINT SETTINGS SCREEN 302
- SUBMIT PRINT JOB 303
- FTP PRINT 303
- E-MAIL PRINT 304
- (1) (2)(3) 305
- GIVING A PRINT JOB 306
- CANCELING A PRINT JOB 307
- PRINTING WHEN PAPER RUNS OUT 308
- SYSTEM SETTINGS LIST 310
- PRINTER CONDITION SETTINGS 311
- PCL SETTINGS 312
- POSTSCRIPT SETTING 312
- ☞ Software Setup Guide 314
- PRINTER DRIVER 318
- SPECIFICATIONS 318
- Image Send Guide 321
- SPECIAL FAX FUNCTIONS 323
- BEFORE USING THE IMAGE 327
- SEND FUNCTION 327
- USB memory mode 328
- Internet fax mode 328
- Fax mode 328
- Data entry mode 328
- STORING SENDER INFORMATION 330
- SCAN MODE IN THE ADDRESS BOOK 331
- ADDING DESTINATIONS 332
- PREPARATIONS FOR FAX 333
- BASE SCREEN 335
- ADDRESS BOOK SCREEN 339
- THE ADDRESS BOOK SCREEN 340
- ☞ ADDRESS CONTROL (page 174) 341
- IMAGE SEND SEQUENCE 342
- ENTERING DESTINATIONS 345
- RETRIEVING A DESTINATION 346
- DESTINATIONS 347
- A DESTINATION 348
- ENTERING AN ADDRESS MANUALLY 349
- GLOBAL ADDRESS BOOK 350
- Select the destination 351
- USING THE RESEND FUNCTION 353
- ENTERING FAX NUMBERS 354
- CHAIN DIALING 355
- TRANSMITTING AN IMAGE 356
- Specify the destination 357
- AND BODY TEXT 360
- [Body Text] key 362
- (2) Touch the [Original] key 364
- ENTERING A FILE NAME 367
- [Subject] key 371
- Enter the subject 371
- SENDING AN IMAGE IN FAX MODE 374
- ☞ Document Filing Guide 376
- DIRECT TRANSMISSION MODE 377
- (3) Touch the [Original] key 378
- Functions that cannot be used 381
- WHEN THE LINE IS BUSY 382
- (Broadcast Transmission) 383
- Press the [JOB STATUS] key 386
- (2) Touch the [Detail] key 387
- (1) Touch the [Failed] tab 387
- (2) Touch the [Retry] key 387
- IMAGE SETTINGS 388
- ORIGINAL (2-Sided Original) 389
- SIZE (Enlarge/Reduce) 390
- ☞ IMAGE SETTINGS (page 68) 391
- Touch the [Scan Size] key 391
- Specify the scan size 391
- Touch the [Size Input] key 392
- Touch the [Send Size] key 394
- Specify the send size 394
- (ORIGINAL IMAGE TYPE) 396
- (4) Touch the [OK] key 397
- CHANGING THE RESOLUTION 398
- How to select the resolution 399
- Select the resolution 400
- CHANGING THE FILE FORMAT 401
- Set the format 402
- Select the file format 404
- CHANGING THE COLOR MODE 405
- SENDING A COMPUTER FILE 406
- (2) Touch the [Program] key 411
- IMAGE (Erase) 412
- ☞ SPECIAL MODES (page 87) 413
- SENDING AN ORIGINAL AS TWO 415
- Set the time with the keys 419
- (Suppress Background) 420
- SINGLE PAGE (Card Shot) 422
- Specify the original size 423
- (Job Build) 425
- Select job build mode 426
- SIZES (Mixed Size Original) 427
- SCANNING THIN ORIGINALS 429
- (Slow Scan Mode) 429
- Select slow scan mode 430
- Send the scanned data? 432
- Select print conditions 439
- Press the [START] ( ) key 439
- FAXES (Own number sending) 440
- INFORMATION (Own Name Select) 441
- Receive the fax 444
- SENDING A FAX WHEN ANOTHER 445
- MACHINE POLLS YOUR MACHINE 445
- (Polling Memory) 445
- Touch the [Print Data] key 448
- Touch the [Public Box] key 448
- Touch the [Delete Data] key 449
- Touch the [Yes] key 449
- F-CODE COMMUNICATION 450
- F-CODE DIALING 451
- CONFIDENTIAL RECEPTION 454
- Select polling 456
- F-CODE POLLING TRANSMISSION 458
- POLLING TRANSMISSION 461
- RELAY BROADCAST TRANSMISSION 465
- USING F-CODES 465
- USING AN EXTENSION PHONE 466
- RECEPTION FUNCTIONS 468
- RECEIVING FAXES 470
- FAX RECEPTION MODES 471
- RECEIVING A FAX MANUALLY 471
- Received data is stored 472
- Storing sender addresses 474
- Store a forwarding table 474
- METADATA DELIVERY 476
- PREPARATIONS FOR METADATA 477
- TRANSMISSION 477
- TRANSMITTING METADATA 478
- METADATA FIELDS 480
- CHECKING THE STATUS OF 481
- TRANSMISSION/RECEPTION 481
- ☞ Job key display (page 163) 482
- 04/04 000/004 483
- COMPLETED 485
- PROGRESS (FAX MODE) 486
- CHECKING COMPLETED JOBS 487
- RESERVED JOB 488
- CHECKING THE ACTIVITY LOG 490
- Message Explanation 491
- ADDRESS CONTROL 494
- Item Description 495
- CUSTOM INDEX 497
- F-CODE MEMORY BOX 499
- FAX DATA RECEIVE/FORWARD 501
- FAX SETTINGS 502
- KEYS/GROUP KEYS 508
- PROBLEMS RELATED TO RECEPTION 509
- FAX PROBLEMS 510
- Problems related to reception 511
- Problems related to telephone 513
- Document Filing Guide 515
- DOCUMENT FILING 519
- Paid holiday forms? 520
- Daily report forms? 520
- Business trip forms? 520
- BEFORE USING DOCUMENT FILING 521
- ☞ User's Guide 523
- User Name: Name 1 524
- File Name: Meeting handout 524
- Password: 12345678 524
- Copy mode 525
- Image Send mode 525
- Scan to HDD mode 526
- 0 25 50 75 100% 527
- SAVING FILES WITH DOCUMENT 528
- Touch the [File] key 530
- FILE INFORMATION 532
- Touch the [File Name] key 533
- Touch the [Stored to:] key 533
- (2) Touch the [Password] key 534
- Set the file storage format 535
- ☞ FILE INFORMATION (page 18) 536
- ☞ [Original] key (page 23) 536
- ☞ [Exposure] key (page 23) 536
- ☞ [Color Mode] key (page 24) 536
- [Original] key 537
- [Exposure] key 537
- [Color Mode] key 538
- (2)(1) (3) 539
- USING STORED FILES 541
- Select the operation 542
- FOLDER SELECTION SCREEN 543
- FILE SELECTION SCREEN 544
- SELECTING A FILE 545
- JOB SETTINGS SCREEN 546
- PRINTING A STORED FILE 547
- BATCH PRINTING 549
- (1) (3)(2) 550
- SENDING A STORED FILE 551
- SEND SETTINGS SCREEN 552
- PROPERTIES OF STORED FILES 553
- MOVING A STORED FILE 555
- Touch the [Move] key 556
- DELETING A STORED FILE 557
- SEARCHING FOR A STORED FILE 559
- Using the user name to search 560
- Touch the [Start Search] key 561
- Searching within a folder 562
- Start searching 564
- DOCUMENT FILING CONTROL 566
- PROBLEMS RELATED TO FILING 568
- Administrator's Guide 571
- Table of Contents 572
- About This Manual 573
- (ADMINISTRATOR) 575
- Touch the [Admin Login] key 578
- User Authentication 579
- Admin Login 579
- ■ User Control 580
- ■ Energy save 581
- ■ Operation Settings 581
- ■ Device Control 582
- ■ Copy Settings 583
- ■ Network Settings 584
- ■ Printer Settings 585
- ■ Image Send Settings 585
- ■ Document Filing Settings 588
- ■ List Print (Administrator) 590
- ■ Security Settings 590
- ■ Enable/Disable Settings 591
- ■ Product Key 593
- ■ Data Backup 593
- ■ Administrator Adjustment 594
- User Control 595
- Other Settings 596
- User List 597
- Factory-stored users 599
- Page Limit Group List 600
- Authority Group List 601
- Favorite Operation Group List 604
- Home Screen List 605
- User Count 606
- Resetting user counts 607
- Energy Save 608
- Operation Settings 609
- Disabling of Clock Adjustment 610
- Disable Manual Finishing 610
- Customize Key Setting 611
- Home Screen Settings 611
- MFP Display Pattern Setting 611
- Device Control 612
- Disabling of Stapler 615
- Copy Settings 616
- Network Settings 619
- Enable EtherTalk 620
- Enable NetBEUI 620
- Reset the NIC 620
- Ping Command 620
- Printer Settings 621
- Interface Settings 622
- Image Send Settings 623
- Scan Settings 626
- I-Fax Settings 628
- I-Fax Output Setting 631
- Anti Junk Mail/Domain Name 631
- Document Filing Settings 632
- Document Output Options 634
- List Print (Administrator) 635
- Security Settings 636
- Copy Function Settings 638
- Change Administrator Password 640
- Product Key 641
- Data Backup 642
- Restore Factory Defaults 643
- Store Current Configuration 643
- Restore Configuration 643
- Administrator Adjustment 644
- First Fold Position 645
- Second Fold 645
- Position 645
- SYSTEM SETTINGS FOR FAX 646
- Print Style Setting 652
- Forwarding 652
- A3 RX Reduce 652
- Fax Output Settings 652
- CONVENIENT FUNCTIONS 654
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